Step 1 - How to Apply

Section Contents

General Eligibility Criteria to Apply & Receive Aid

Part of Step 1 is to determine if you are eligible to apply for financial aid. To be considered for financial aid, you must meet all of the general eligibility criteria. To be considered for financial aid, you must meet all of the following criteria:

  • You must formally apply for admission to Troy University.
  • You must be a United States citizen or an eligible non-citizen (FAFSA instructions). Also see U.S. Citizenship Immigration Services (USCIS formerly INS) a Bureau of the Department of Homeland Security (DHS).
  • You must possess a high school diploma or equivalent.
  • You must be seeking a degree in an eligible program and making satisfactory progress toward that degree. Certification programs are not eligible for Federal Aid. As long as you are a transient student (not a degree seeking student) at Troy University, we are unable to award you aid.
  • You must not be in default on any federal education loan, and you must not owe a refund because of overpayment of a previous federal grant or loan at any college or university. You may check your status on the National Student Loan Database System (NSLDS).
  • You must be registered with the Selective Service as required by law.
  • You must have a valid social security number. The data fields for your date of birth, name, and social security number reported on your FAFSA must match with those data elements at the Social Security Administration and at Troy University. If these do not match you must correct any errors with the FAFSA processor; you can make changes (married name, etc.) to Social Security records by submitting proper documentation to the Social Security Administration & Troy University. Additionally, if you are continuing to borrow student loans, you must also make sure your name at school, at the social security office, at your lender and at your guarantor all match.

Beginning the Process

Troy requires students be admitted before FAFSA data is loaded into our system. Complete the FAFSA and Financial Aid Certification Form/FA Counseling for the same year as the FAFSA. After your FAFSA is received by the US Department of Education, the USDE may request you send us additional documents; there is usually indication of their request in the comments section of the Student Aid Report (SAR) which they send to you. If the financial aid office becomes aware of any issues regarding the General Eligibility Requirements (above) from the FAFSA application or from data within our computer system, we will follow up for you to resolve those issues.

  1. Print an Application Checklist from the document area of the web site for the appropriate year or:
  2. - then begin the following process:

  3. Apply for a U.S. Department of Education Personal Identification Number (PIN) .

  4. Go to FAFSA on the Web at http://www.fafsa.ed.gov to apply for financial aid.

     • Be sure you are applying for the correct year using school code 001047.

     • Just fill in the blanks when prompted.

     • Errors are reduced because your answers are checked as you enter them.

     • Your application reaches the federal processor immediately.

  5. All students must fill out the Free Application for Federal Student Aid (FAFSA) each year for the academic year covering their enrollment periods. Financial aid is NEVER renewed automatically.

    • Students planning to attend Fall 2014, Spring 2015, or Summer 2015 would complete the 2014-2015 FAFSA available in January 2014.

    Please list the Federal School code number for the Troy University 001047 regardless of the campus you plan to attend: Troy Dothan, Troy Montgomery, and ALL other Troy University locations. If applying for 2014-2015 you may wish to download the FAFSA on the Web Pre-Application Worksheet to help with the process; the worksheet follows the on-line version of the FAFSA. The full paper version of the FAFSA does not follow the same order as the on-line FAFSA. Submitting the FAFSA over the internet is the fastest way to apply. In addition to being faster than paper your data is edited prior to submission so if you made any errors or leave out any information, you will have a chance to correct it. This will reduce the chances your information will be rejected and makes it less likely you will have to submit additional information at a later time.

  6. Complete Financial Aid Certification Form/ FA Counseling - for the appropriate year. Complete the FA Certification Form/FA Counseling only for an academic year for which the FAFSA is available. Never turn in forms for a future year, prior to January 1st of that year (e.g. 2014-2015 forms would never be submitted prior to January 1, 2014).

E-Mail from the US Department of Education (USDE)

  • If you provided a valid e-mail address when you applied, you'll get an e-mail within a few days after the submission of your FAFSA from the USDE. The e-mail will contain a secure link so you can access your SAR on the Web. (If you have a "blocked" folder in your e-mail files, check it. The e-mail from the US Department of Education might go there instead of to your inbox.)

    Please maintain your email accounts properly and accurately - safeguard against full mailboxes and account closures. This is true not only for e-mail from Department of Education (USDE) in response to your FAFSA or for reminders for you to re-apply for financial aid but also for University e-mail once your FAFSA information has been received. Students are reminded to allow e-mails with extensions ed.gov to go to their mailbox rather than trash and to keep e-mail address used to apply for Federal Aid active and to keep their email and mailing addresses current on their Student Aid Report.

  • The USDE will send a reminder between mid-January to mid-February to all renewal eligible applicants with a valid e-mail address. If e-mail is undeliverable a paper reminder letter will be sent. Students without a valid e-mail address will receive paper reminders rather than pin mailers.

  • If the student has not reapplied by April, the USDE will send follow up e-mail reminders or paper mail reminders as appropriate.

  • The USDE will send reminders after April 15th to all those students who indicate estimated tax year information to update their information to indicate completed tax return information now that they have filed their taxes.

  • As you are aware, the university has a single e-mail system that serves as the university's official link with students. Students may access the site by logging onto https://mail.troy.edu/ and following the instructions provided. Students who want to retain other e-mail systems need only "forward" campus e-mail to their favorite e-mail site. Once email is forwarded from the TROY account, the university does not store a local copy of the message. If the forward account is closed, or, full, you will not receive the email correspondence.

FAFSA results - the Student Aid Report (SAR)

Now the Department of Education will process your application and send you a Student Aid Report (SAR).

An electronic copy of your SAR is also made available to the schools you've listed on your FAFSA. Troy will not process this information unless you are an admitted degree seeking student.

Your SAR will contain your EFC, which is the Expected Family Contribution. The EFC is a preliminary estimate based on the information you provided on your application. It is subject to change based upon verification of information you provided. The EFC is used to determine your eligibility for federal student aid. You will receive an official EFC on your Student Aid Report (SAR) based on the processing results of your FAFSA. The EFC is discussed further in Step 4.

Review your submitted FAFSA (SAR) results:

  • Review the comments or instructions to the student on the SAR. These will alert you to whether you may have to submit additional paperwork. You can find out whether or not you have been selected for the process called "Verification" or whether you have some conflicting information to resolve. The Student Aid Report (SAR) is your first notification of any additional documentation you must provide before your application will be processed by Troy University.

  • Check the status of your submitted FAFSA with USDE by selecting Check Status of a Submitted FAFSA or print a Signature page, or by returning to the FAFSA on the Web home page at www.fafsa.ed.gov and selecting "Check Status of a Submitted FAFSA or Print a Signature Page".

    You may check the status of your application with USDE at any time, but we recommend you at least check the status at the following times:
    1 week after submission - if you used a PIN to sign your application
    2-3 weeks after submission - if you printed, signed and mailed a signature page.

  • Once the US Department of Education has received all required signatures and processed your application or correction form, you can access your processed application information by selecting View and Print your Student Aid Report from the left navigation bar at the FAFSA web site.

  • If you provided the USDE a valid e-mail address, and your application was processed successfully, they will send you an e-mail notification with instructions on how to access your electronic SAR (Student Aid Report). You will also have the option to print a copy. If they do not have a valid e-mail for you, you will receive a paper copy of your SAR.

  • If you find you've made a mistake after submitting your application, you will have to wait until after your application has been processed by the USDE to make corrections. Corrections can be made through Corrections on the Web at www.fafsa.ed.gov. You must have a PIN to access your Corrections on the Web data.

  • After you are awarded and enrolled you should not make changes yourself to your FAFSA data for the same award year in which you are enrolled. Always request (in writing with documentation) for the financial aid office to make changes to your FAFSA data (rather than doing them yourself) after you are awarded and enrolled; your disbursements could be cancelled or reversed. This is especially true if we have reviewed your data with a process called Verification. After you are enrolled, send a Partial Year Loan Request (see Forms for the appropriate year) for the aid office to change your FAFSA data, when changing from undergraduate to graduate. If you make changes to FAFSA data altering your eligibility for assistance for the year in which you are currently enrolled, we will select you for Verification if the Department of Education failed to do so.

Record Keeping

Make a file and keep your PIN as well as copies of your financial aid applications, award letters, loan disclosure statements for future reference. After you receive your award letter, you may wish to complete a budget to make sure that your resources will be sufficient to get your through your period of enrollment. Additionally, you may wish to keep a signed copy of the appropriate IRS Tax return in this file in the event you are selected by the Department of Education by a process called Verification.

Go to Step 2 >>>

Apply Now!