How Does Withdrawal Affect My Financial Aid?

Withdrawal from Troy University

Section Contents

Circumstances may necessitate withdrawal from the University for a semester or term in which you are already registered. Withdrawal from all sites and locations impacts your financial aid differently depending on when the withdrawal is initiated and the type of financial aid you received. However, in all cases, your financial aid must be recalculated.

Official Withdrawal

  • Depending upon the date of withdrawal, one of the following situations will apply:
    • If the semester has not yet begun, and you cancel your registration, no financial aid will transmit to your account. You should receive no bill for that term/semester. However, failure to cancel your registration and failure to attend classes will result in the cancellation of your financial aid and you will be responsible for 100% of all charges.
    • If you officially process a withdrawal from the University after classes begin, but before the end of the first week of classes (five calendar days from the term's class begin date), you will receive a refund of all charges (Troy, Dothan, Montgomery, Phenix City) for that term/semester with the exception of the Registration Fee which is non-refundable; Global Campus and eTROY policies may differ.
    • If you officially process a withdrawal from the University after the first week of classes (after five calendar days from the term's class begin date), but before the Census (the day after the last day of free drop/add), no financial aid will transmit to your account. You will be billed for 100% all charges for that term/semester.
    • If you officially process a withdrawal from the University after Census (the day after the last day of free drop/add) but before the 60% point of the term/semester has lapsed, University scholarships (Troy Campus) will be removed from your account for the term/semester; check with the source of the scholarship or any Non-Title IV Aid for more information (admissions, athletics, foundation, and departmental). The financial aid office will recalculate your Title IV Aid based on the Federal Return of Title IV Formula. You will be responsible for any balance.
    • If you officially process a withdrawal from the University after the 60% point of the term/semester, you will not be required to return any Title IV Aid you received for the term/semester. However, University scholarships (Troy Campus) will be removed from your account (admissions, athletics, foundation, and departmental); check with the source of the scholarship or any Non-Title IV Aid for more information. You will be responsible for any balance.
  • Stafford Loans for future semesters or terms within the same academic year will be cancelled by the lender when we notify them of the withdrawal. A Partial Year Loan Request Form must be completed to reinstate your loans if you return within the same academic year.
  • Courses attempted prior to withdrawal from the University will count in the calculation of Satisfactory Academic Progress. Satisfactory Progress is calculated annually and is checked when you reapply for financial aid. You could be denied future aid if you do not meet our Standards of Academic Progress.
  • If you have an outstanding balance on a Perkins or Stafford Loan the date you drop to less than half-time is the date used for the start of your grace period; you will go into repayment as soon as six months after that date. You agreed at the time of your loan to let your lender know when you drop to less than half-time.
  • If you withdraw or drop to less than half-time, you must complete an Exit Counseling for your Stafford student loan which will go into repayment six months after you are less than half time.
  • You agreed when you signed your MPN to contact your lender if you drop to less than half-time.

Unofficial Withdrawal (Dropping Out)

  • If you stop attending classes and do not initiate an official withdrawal, it is unlikely that you will receive passing grades for the semester and will incur significant financial penalties, including full or partial cancellation of the financial aid you received for the semester. Because of this, it is CRITICAL that you initiate an official withdrawal prior to the end of the semester and that you keep your mailing address current.
  • Stafford Loans for future semesters or terms within the same academic year will be cancelled by the lender when we notify them of the withdrawal. A Partial Year Loan Request Form must be completed to reinstate your loans if you return within the same academic year.
  • Courses attempted prior to withdrawal from the University will count in the calculation of Satisfactory Academic Progress. Satisfactory Progress is calculated annually and is checked when you reapply for financial aid. You could be denied future aid if you do not meet our Standards of Academic Progress.
  • If you have an outstanding balance on a Perkins or Stafford Loan the date you drop to less than half-time is the date used for the start of your grace period; you will go into repayment as soon as six months after that date and agreed at the time of your loan to let your lender know when you drop to less than half-time.
  • If you withdraw or drop to less than half-time, you must complete an Exit Counseling for your Stafford student loan which will go into repayment six months after you are less than half time.
  • You agreed when you signed your MPN to contact your lender if you drop to less than half-time.

Non-Attendance Letter

After the Census date (the end of the last day of free drop/add) your professor is required to report whether you have attended a class. If you are not reported as attending, the financial aid office will send you a letter/form requesting you list each course for which you registered and obtain the instructor's signature attesting to your attendance. Your financial aid will be recalculated based upon the confirmed credit hours. If you do not respond within the designated time frame, your financial aid may be cancelled.

Return of Title IV Formula

Title IV Financial Aid is recalculated based on the number of days attended, the total federal aid, and total institutional charges. The percentage of unearned aid to be returned is equal to the number of days remaining in the semester/term divided by the number of calendar days in the semester/term. If you initiate an official complete withdrawal after the 60% point in the semester, you will have earned 100% of the aid you received for that semester/term. The date of withdrawal is counted as a completed day. Scheduled breaks of more than 4 consecutive days within a semester are excluded.

If a return of Title IV aid is required, Troy University will return the unearned portion of Title IV financial aid funds to the federal programs on behalf of the student. Any return of financial aid funds made by the University on behalf of the student will be charged to the student's University account. Payment for these charges is due on demand. Please pay Troy University directly for these charges; not the U.S. Department of Education.

If you are one of the few students who are eligible for a post-withdrawal disbursement, you will be sent a letter of notification of your eligibility, which must be returned within 14 days from the date of the notice, or the offer will be rescinded.

Title IV Funds

Funds governed under Title IV of the Higher Education Act. Title IV Funds include:

  • Federal Pell Grants
  • Federal Supplemental Educational Opportunity Grants
  • State Grants
  • Federal Stafford Loans
  • Federal Perkins Loan
  • Federal PLUS Loan
  • Federal Work-Study

For purposes of complete withdrawal and the Return of Title IV Formula, Federal Work-Study is not considered. However, in ALL complete withdrawal cases, you cannot continue to work under the Federal Work-Study Program after your date of withdrawal.

Non-Title IV Aid

Financial aid that is not governed under Title IV of the Higher Education Act includes:

  • Admissions Scholarships
  • Athletic Scholarships and Awards
  • Departmental Scholarships
  • Foundation Scholarships
  • Other Institutional Scholarships

Please Note: Although scholarships are non-Title IV aid, the impact to this type of assistance when a student completely withdraws from the University varies depending on the type of scholarship. Contact the source of the scholarship if you are completely withdrawing and want to know the impact this will have on your scholarship(s) both for the specific term and for future terms.

60% Date

If you are awarded on terms, we will use a Term 60% date in the Return to Title IV withdrawal calculation; if you are awarded on semesters, we will use a Semester 60% date for the calculation.

The financial aid office will complete one official calculation when the official withdrawal form or information is received; mock calculations are not made.

Point of Contact to Initiate Withdrawal

Each campus has a point of contact to initiate Official Withdrawal:

  • Dothan Campus
    • Undergraduate Withdrawals
    • Office of Counseling and Career Services
    • Room 120 Malone Hall
    • 334-983-6556 ext 1, 223
    • Graduate Withdrawals
    • Office of Enrollment Management
    • Room 111 Malone Hall
    • 334-983-6556 Ext. 228
  • Montgomery Campus
    • Office of Student Services/Registrar
    • Room 431 Whitley Hall
    • 334-241-9532
  • Montgomery School of Nursing
    • Nursing Department
    • 340 Montgomery Street
    • Montgomery, AL 36104
    • 334-834-2320
  • Phenix City Campus
    • Office of Student Services/Registrar
  • Troy Campus
  • Global Campus (all online and outside the State of Alabama)
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