Honors Convocation

Deadlines and Forms
Honors Convocation is Monday, April 17, 2017
Claudia Crosby Theater, 7:00 p.m.

January 13, 2017

Request Datatel query if needed to determine your award recipient.

Tuesday, March 1, 2017

1. On line submission of Individual Awards are Due

Wednesday, March 15th and Thursday, March 16th

Award recipient pictures will be taken for the Wall of Honor.

Monday, March 27, 2017

E-mail Natalie Bryant about Rehearsal and Convocation

Wednesday, April 12, 2017

Rehearsal for Honors Convocation will be held from 3:00 p.m. to 4:30 p.m. in Crosby Theatre.

Monday, April 17, 2017

Honors Convocation will be held at 7:00 p.m. in Crosby Theatre

  1. Your department /honor society should have selected your award recipient by March 1st. If your award requires a datatel query in order to determine the winner please submit that query by January 13. You must follow the criteria of the individual award and the Rules and Procedures for Honors Convocation Awards.

  2. Once you have selected your award recipient meet with him/her and fill out the Individual Award Form with the student. It will be helpful to have the student with you while filling the form out. Once the form is submitted the student will be sent an electronic form to fill out with information for mailing invitations and press releases. Please notify your student to respond to the email.

  3. Inform your recipient that they must go to University photography to have their picture taken for the Wall of Honor in the Trojan Center. Pictures will be taken from 8:30 am to 11:30 am, and from 1:00 pm to 4:00 pm. No appointment is necessary. An academic robe will be provided for them to wear for the picture. If your student can’t have their picture taken during these time periods, call Kevin Glackmeyer at ext. 3236 to schedule an appointment. If your student absolutely can’t have their picture taken, please notify Barbara Patterson at bpatters@troy.edu.

  4. You must wear academic regalia to Honors Convocation and the rehearsal. A picture will be taken of you, your recipient with the Chancellor and Senior Vice Chancellor for Academic Affairs at rehearsal for press releases/ Please make every effort to be at both Honors Convocation and rehearsal.

  5. For planning purposes Natalie Bryant must know whether or not you and your award recipient will be at Honors Convocation rehearsal and Honors Convocation. Please e-mail her by March 27th confirming your attendance and your student's attendance at both events. Her e-mail is bryantn@troy.edu.

  6. Honors Convocation rehearsal serves two purposes. The first is to help us and the award recipients see the flow of the program and to have publicity pictures taken with the Chancellor for hometown news releases. Please make sure you have notified your award recipient to be present at this time. Remember that in your award presentation, you must give a description of the award and name the winner, not a description of the winner. You should be prepared to have your picture taken with the recipient for a hometown press release. Be sure to have your recipient dress appropriately for rehearsal (they will be given an academic robe for the picture) and you should have your academic regalia and you should also have with you the award that will be given.

  7. Honors Convocation will be held at 7:00 p.m. in Crosby Theatre. Remember you must wear academic regalia (no cap). Please be there at 6:30 pm for line up in the lobby.

Dr. Rob Kruckeberg – Arts and Sciences
rkruckeberg@troy.edu
218 Patterson Hall
334-670-3513

Dr. Doug Davis – Art and Sciences
gddavis@troy.edu
MSCX 331B
334-670-5926

Natalie Bryant – Sorrell College of Business
bryantn@troy.edu
Bibb Graves 110C
334-670-3709

Rebecca Ingram – College of Education
rvingram@troy.edu
Hawkins Hall 304
334-808-6218

Denise Green – College of Health and Human Services
dmgreen@troy.edu
McCartha 107
334-670-5767

Barbara Patterson – Awards not located in a College
bpatters@troy.edu
Trojan Center
215 334-670-3204

Monday, April 17, 2017 - Honors Convocation will be held at 7:00 p.m. in Crosby Theatre.
Remember you must wear academic regalia (no cap). Please be there at 6:30 pm for line up in the lobby.

Honors Convocation recognizes the new members of honor societies selected in the past academic year. This checklist should be followed by Honor Society advisors and officers to turn in their information on time.

January 13, 2017 or earlier

Request Datatel query if needed for your honor society membership selection.

Wednesday, March 1, 2017

Finish Membership Selection

Thursday, March 16, 2017

On-line Submission of New Members

Monday, March 20, 2017

E-mail Bonnie Money and Dr. Rob Kruckeberg a word document list of members for the program. See Sample Below.

Monday, March 27, 2017

E-mail Natalie Bryant about attendance at rehearsal and convocation

Wednesday, April 12, 2017

Honors Convocation Rehearsal, 3 p.m. to 4:30 p.m., Claudia Crosby Theater

Monday, April 17, 2017

Claudia Crosby Theater, 7:00 p.m. Honors Convocation

  1. Finish Membership Selection well in advance of the first deadline of March 1, 2017.When collecting information on your new members you must have the correct spelling of the student’s name and their e-mail address. We will e-mail your members and ask them to electronically submit their mailing address and their parent mailing address.

    On line Submission of New Members

  2. You must provide an alphabetical list of your new members to be printed in the Honors Convocation program. The list must be typed in Microsoft Word (do not cut and paste a list from excel/access into a word document). The list must be first name first, then last name. For example “Jane Doe” not Doe, Jane. In the top right hand corner put the name of your honor society, the name of the individual announcing the members, with their e-mail and phone number. The list must be e-mailed to Bonnie Money in Creative Services, bmoney@troy.edu and Chair of the Printed Program committee, Dr. Rob Kruckeberg at rkruckeberg@troy.edu.

    Sample of Word Document of New Member List to be sent Bonnie Money and Dr. Rob Kruckeberg

    sample image
  3. If your Honor Society is initiating members from off campus use your judgment as to whether or not to include those students and parents to get invitations. Most likely you would not but we would encourage you to include them in the New Member List to go into the program.

  4. For planning purposes Natalie Bryant must know whether or not you will be at Honors Convocation rehearsal and Honors Convocation. Please make every effort to be at Honors Convocation at both. Please send her an e-mail confirming your attendance at both events. Her e-mail is bryantn@troy.edu.

  5. If you are not giving out an award at Honors Convocation you do not need to be in the stage party, but can if you wish. Please let us know.

  6. If you are just announcing your honor society, you do not need to be in academic regalia for rehearsal.

  7. Honors Convocation, 7 pm. in Claudia Crosby Theater. Academic regalia is required – no caps. At the time of your group’s initiation, please stress to your members to attend Honors Convocation, where they will be asked to stand and be recognized. Please make every effort to make sure your new members attend Honors Convocation. You will be embarrassed if you recognize your group and no one stands to be recognized. Ask them to invite their parents to attend. Please be in the lobby by 6:30 p.m. for lineup.
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