Your Street Address Your City, State, Zip Date Person’s Name Company Name Company Address City, State, Zip Dear (Mr./Ms. Person’s Name), I am sorry to inform you that I am declining your offer of employment as a (name of position) at (name of organization) to accept another position that I think will be better suited to me at this time. Thank you for your offer, and for the exceptional courtesy and helpfulness of all the people with whom I came into contact at (name of organization).  It made the interview process a pleasant experience. Sincerely, (signature) Your Name