Guide to the Administrative Records of

the Dothan Landmarks Foundation, Inc.,

Record Group 030

Date Span  1978-2004 (bulk 1984-1994)

Extent 4.45 cuft

Administrative History:  Dothan Landmarks Foundation, Inc. (DLF), is a private, non-profit 501(c)3 organization chartered in 1976 to preserve the cultural and natural heritage of southeast Alabama.  The Foundation's primary project has been to develop and operate Landmark Park, a 100-acre facility enjoyed by approximately 40,000 visitors annually.  DLF is governed by an 18-member Board of Directors elected by the Foundation's membership.  It has had 3 Executive Directors--Sam Kates, , William Holman.

The park features a living history farmstead and crossroads-style community typical of 1890s-1900s Wiregrass towns.  Buildings include the farmhouse and outbuildings, a one-room schoolhouse, church, pharmacy, and store.  In addition, Landmark Park has nature trails and a boardwalk traversing a wetlands.  Its classrooms, planetarium, and offices are in its 8000 square-foot Administrative Center.  The park serves as an outdoor classroom hosting approximately 12,000 school children annually, and operates summer camps.  In 1993, the Alabama Legislature designated the park as "Alabama's Official Museum of Agriculture."

DLF not only operates Landmark Park but also has a mission to preserve the history of the Dothan Area.  To that end, it has collected historical manuscripts and photographs from residents, and conducted an extensive oral history program in the 1980s and 1990s.

Scope / Content Note:  Collection documents daily administration of Dothan Landmarks Foundation, Inc., and Landmark Park, particularly its administrative business, outreach, and fundraising by the original organizers, executive directors, and staff.

Organization  Organized into 7 series:  1. Administrative Files, 1983-95;
2. Press Releases with Photos, 1982-98; 3. Exhibits with Photos, 1987-2000;
4. Events, 1978-2001; 5. Publications, 1971-2004; 6.  Financial Records, 1981-98; 7. Board of Directors Minutes.

Provenance  Secured directly from DLF, Inc.

Processing Notes  Processed by Angelia Stokes and Audrey Johnson as a project in a Troy University--Dothan Campus class, HIS 3362--Archival Methods and Practices.  Reduced from ca. 12 cuft per William Holman, 3-31-04

Access Limits?  Open

ProcDate 4/21/2004 

Date processed:   4/2004
Processed By:
A. Stokes & A. Johnson


INVENTORY

Series 1:  1. Administrative Files, 1983-95; ca 1.2 cubic feet.  Annual meeting reports, Alabama Budget requests, general correspondence, monthly calendar pages (1989-1994), memorial thank you notes, newsletter sponsors, park rental information, children’s summer camp sponsorships and requests, State employee SYETP forms, teacher/naturalist position information and resumes, visitor registers with names and comments, volunteer organizational information, information on books and craft items sold on consignment.

File I.D.

 

File Label

030-

04-0211

-001

-001

 

Annual Meeting, 1994

030-

04-0211

-001

-002

 

Annual Meeting, 1993

030-

04-0211

-001

-003

 

Annual Meeting, 1992

030-

04-0211

-001

-004

 

Annual Meeting, 1991

030-

04-0211

-001

-005

 

Annual Meeting, 1990

030-

04-0211

-001

-006

 

Annual Meeting, 1989

030-

04-0211

-001

-007

 

Annual Meeting, 1988

030-

04-0211

-001

-008

 

Annual Meeting, 1987

030-

04-0211

-001

-009

 

Annual Meeting, 1986

030-

04-0211

-001

-010

 

Annual Meeting, 1985

030-

04-0211

-001

-011

 

Annual Meeting, 1984

030-

04-0211

-001

-012

 

Alabama Dept. of Finance - Accts. Rec, 1984-88

030-

04-0211

-001

-013

 

Alabama Budget Request, 1992-93

030-

04-0211

-001

-014

 

Alabama Budget Request, 1992

030-

04-0211

-001

-015

 

Alabama Budget Request, 1990-91

030-

04-0211

-001

-016

 

Alabama Appropriations, 1985-91

030-

04-0211

-001

-017

 

Alabama Budget Request, 1989-90

030-

04-0211

-001

-018

 

Alabama Budget Request, 1988-89

030-

04-0211

-001

-019

 

Alabama State Budget Request, 1987-88

030-

04-0211

-001

-020

 

Alabama State Budget Request, 1986-87

030-

04-0211

-001

-021

 

Alabama State Budget [Request], 1985-86

030-

04-0211

-001

-022

 

Alabama State Budget [Request], 1984-85

030-

04-0211

-001

-023

 

Alabama State Budget [Request], 1983-84

030-

04-0211

-001

-024

 

Budget - Dothan Landmarks Foundation, 1994-95

030-

04-0211

-001

-025

 

Budget - Dothan Landmarks Foundation, 1993-94

030-

04-0211

-001

-026

 

Budget - Dothan Landmarks Foundation, 1992-93

030-

04-0211

-001

-027

 

Budget - Dothan Landmarks Foundation, 1991-92

030-

04-0211

-001

-028

 

Budget - Dothan Landmarks Foundation, 1990-91

030-

04-0211

-001

-029

 

Budget, 1989-90

030-

04-0211

-001

-030

 

Budget (Oct. 1, 1988 - Sept. 1, 1989)

030-

04-0211

-001

-031

 

Budget (Oct. 1, 1987 - Sept. 1, 1988)

030-

04-0211

-001

-032

 

Budget, 1986-87

030-

04-0211

-001

-033

 

Budget, 1985-86

030-

04-0211

-001

-034

 

Budget, 1984-85

030-

04-0211

-001

-035

 

Budget (Proposed), 1980

030-

04-0211

-001

-036

 

Budgets

030-

04-0211

-001

-037

 

Calendars, 1989

030-

04-0211

-001

-038

 

Calendars, 1990

030-

04-0211

-001

-039

 

Calendars, 1991

030-

04-0211

-001

-040

 

Calendars, 1992

030-

04-0211

-001

-041

 

Calendars, 1993

030-

04-0211

-001

-042

 

Calendars, 1994

030-

04-0211

-001

-043

 

General Correspondence, 1994

030-

04-0211

-001

-044

 

Memorial Thank Yous, 1994

030-

04-0211

-001

-045

 

General Thank You, 1994

030-

04-0211

-001

-046

 

Lark Schedule - Sponsorships - Accts. Rec, 1993-95

030-

04-0211

-001

-047

 

Park Rentals - Past, 1990

030-

04-0211

-001

-48

 

Past Park Rentals, 1992

030-

04-0211

-001

-049

 

Professional Development

030-

04-0211

-001

-050

 

Rain Insurance Information

030-

04-0211

-001

-051

 

Send-A-Kid-To-Camp, 1987

030-

04-0211

-001

-052

 

Sowell's Baskets

030-

04-0211

-001

-053

 

Summer Day Camp Fund Req’s (Boys & Girls Clubs)

030-

04-0211

-001

-054

 

Dothan Landmark Park - SYEP

030-

04-0211

-001

-055

 

Dothan Landmark Park - SYETP #7374, 1990

030-

04-0211

-001

-056

 

Dothan Landmark Park - SYETP #7373

030-

04-0211

-001

-057

 

Dothan Landmark Park - SYETP #7367

030-

04-0211

-001

-058

 

Dothan Landmark - Depot Location - SYETP

030-

04-0211

-001

-059

 

SYEP

030-

04-0211

-001

-060

 

SYEP Dothan Landmark Park

030-

04-0211

-001

-061

 

SYEPT Dothan Landmark Park

030-

04-0211

-002

-001

 

SYEP, 1987

030-

04-0211

-002

-002

 

Teacher/Naturalist Position, 1992

030-

04-0211

-002

-003

 

Teacher Naturalist Resumes, 1993

030-

04-0211

-002

-004

 

University of Alabama Press

030-

04-0211

-002

-005

 

[Visitors Registers - Summer], 1995

030-

04-0211

-002

-006

 

[Visitors Registers], 1995

030-

04-0211

-002

-007

 

Visitors Summer Program, 1981

030-

04-0211

-002

-008

 

Visitors - To PM List

030-

04-0211

-002

-009

 

Volunteer Action Center

030-

04-0211

-002

-010

 

Dothan Landmarks Volunteers Organization, 1987

030-

04-0211

-002

-011

 

Ray Ward - Walking Sticks - Consignment

030-

04-0211

-002

-012

 

Fred S. Watson - Books - Consignment

030-

04-0211

-002

-013

 

Whiddon, Marty - Song Books - Consignment

030-

04-0211

-002

-014

 

Wilderness Graphics

030-

04-0211

-002

-015

 

Landmarks Women's Guild

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Series 2:  Press Releases with Photos, 1982-98; ca .75 cubic feet.  Miscellaneous information on donations, exhibits and events, as well as PSA’s.

File I.D.

 

File Label

030-

04-0211

-002

-016

 

Auction Photos

030-

04-0211

-002

-017

 

Photos - Antique Car Show

030-

04-0211

-002

-018

 

Photos - Bands/Performers

030-

04-0211

-002

-019

 

Photos - Board/ Staff

030-

04-0211

-002

-020

 

Photos - Boy/Girl Scouts and Civic Groups

030-

04-0211

-002

-021

 

Photos - Misc. Check Presentations

030-

04-0211

-002

-022

 

Exhibits - Photos

030-

04-0211

-002

-023

 

Photos - Horse Show

030-

04-0211

-002

-024

 

Photos - July 4th, 1984

030-

04-0211

-002

-025

 

Photos - Kaleidoscope

030-

04-0211

-002

-026

 

Photos - Medieval Faire

030-

04-0211

-002

-027

 

Volunteers - Photos

030-

04-0211

-002

-028

 

Photos-Wildlife and Outdoors Festival and Wildgame Dinner [Contact Sheets and Negatives]

030-

04-0211

-002

-029

 

News Releases, 1998

030-

04-0211

-002

-030

 

Press Releases, 1997

030-

04-0211

-002

-031

 

Press Releases, 1996

030-

04-0211

-002

-032

 

Press Releases, 1995

030-

04-0211

-002

-033

 

Press Releases, 1994

030-

04-0211

-002

-034

 

Press Releases, 1993

030-

04-0211

-002

-035

 

Press Releases, 1992

030-

04-0211

-002

-036

 

Press Releases, 1991

030-

04-0211

-002

-037

 

Press Releases, 1990

030-

04-0211

-002

-038

 

Press Releases, 1989

030-

04-0211

-002

-039

 

Press Releases  January - June, 1989

030-

04-0211

-002

-040

 

Press Releases January - December, 1988

030-

04-0211

-002

-041

 

Press Releases July - December, 1987

030-

04-0211

-002

-042

 

Press Releases Jan - June, 1987

030-

04-0211

-002

-043

 

Press Releases Jan - June, 1986

030-

04-0211

-002

-044

 

Press Releases July - December, 1986

030-

04-0211

-002

-045

 

Antique Car Show Press Release, 1985

030-

04-0211

-002

-046

 

Press Releases, 1984-85

030-

04-0211

-002

-047

 

Press Releases, 1982

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Series 3:  Exhibits with Photos, 1987-2000; ca 3 file folders.  One file titled “On The Land” with slides in plastic sleeves, one file titled “Family Folklore”, one file titled “Photographs of P.H. Polk” 1999.

File I.D.

 

File Label

030-

04-0211

-003

-001

 

Exhibits - "On The Land"

030-

04-0211

-003

-002

 

Family Folklore - S.I.T.E.S.

030-

04-0211

-003

-003

 

S.A.F. - The Photographs of P.H. Polk, 1999

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Series 4:  Events, 1978-2001; ca 1.5 cubic feet.  Currently held and discontinued educational outreach events, as well as fund raisers.  Anniversary Party-1986, Billfish Tournaments, Bluegrass Festival, Civil War Reenactments, Dulcimer Day, Fall Folklife Festival, Golf Tournament, and Fourth of July Celebrations, Horse Shows, Kaleidoscope arts and craft celebration, Medieval Fair, Pops-in-the-Park, Welcome Wildlife Day, Wild Game Dinner and Wildlife and Outdoors Festival.

File I.D.

 

File Label

030-

04-0211

-003

-004

 

Dec. 8th Party - 10th Anniversary Party, 1986

030-

04-0211

-003

-005

 

Billfish Tournament - Landmark Park Benefit Tournament

030-

04-0211

-003

-006

 

Billfishing Tournament, 1995

030-

04-0211

-003

-007

 

Fishing Tournament, 1994

030-

04-0211

-003

-008

 

Bluegrass, 1991

030-

04-0211

-003

-009

 

Bluegrass Festival, 1990

030-

04-0211

-003

-010

 

Bluegrass Festival, 1988-89

030-

04-0211

-003

-011

 

Bluegrass Festival, 1988

030-

04-0211

-003

-012

 

Bluegrass Festival, 1987

030-

04-0211

-003

-013

 

Calendar of Special Events & Exhibits

030-

04-0211

-003

-014

 

Civil War Re-enactment Artwork

030-

04-0211

-003

-015

 

Civil War and Battle Re-enactment, 1989

030-

04-0211

-003

-016

 

Civil War and Battle Re-enactment, 1988

030-

04-0211

-003

-017

 

Civil War and Battle Re-enactment, 1987

030-

04-0211

-003

-018

 

Civil War and Battle Re-enactment, 1986

030-

04-0211

-003

-019

 

Civil War and Battle Re-enactment, 1985

030-

04-0211

-003

-020

 

Dixie Market, 1978

030-

04-0211

-003

-021

 

Dulcimer Day, 2001

030-

04-0211

-003

-022

 

Dulcimer Day, 1998

030-

04-0211

-003

-023

 

Fall Folklife Festival , 2000

030-

04-0211

-003

-024

 

Fall Folklife Festival, 1999

030-

04-0211

-003

-025

 

Fall Folklife Festival, 1998

030-

04-0211

-003

-026

 

Fall Folklife Festival, 1997

030-

04-0211

-003

-027

 

Fall Folklife Festival, 1993-94

030-

04-0211

-003

-028

 

Fall Folklife Festival, 1993

030-

04-0211

-003

-029

 

Fall Folklife Festival (Special Event), 1992

030-

04-0211

-003

-030

 

Fall Folklife Festival, 1992

030-

04-0211

-003

-031

 

Fall Folklife Festival, 1991

030-

04-0211

-003

-032

 

Fall Folklife Festival, 1987-90

030-

04-0211

-003

-033

 

Fall Folklife Festival, 1990

030-

04-0211

-003

-034

 

Fall Folklife Festival (Special Event), 1989

030-

04-0211

-003

-035

 

Fall Folklife Festival, 1987

030-

04-0211

-003

-036

 

Fall Folklife Festival (Special Event), 1986

030-

04-0211

-003

-037

 

Fall Folklife Festival, 1985

030-

04-0211

-003

-038

 

Heritage Classic Golf Tournament

030-

04-0211

-003

-039

 

Old Fashioned Fourth, 1997

030-

04-0211

-003

-040

 

Fourth of July, 1991-97

030-

04-0211

-003

-041

 

Fourth of July, 1996

030-

04-0211

-003

-042

 

Fourth of July, 1995

030-

04-0211

-003

-043

 

Fourth of July, 1994

030-

04-0211

-003

-044

 

Fourth of July, 1993

030-

04-0211

-003

-045

 

Fourth of July (Special Events), 1992

030-

04-0211

-003

-046

 

Fourth of July, 1992

030-

04-0211

-003

-047

 

Fourth of July, 1991

030-

04-0211

-003

-048

 

Fourth of July, 1990

030-

04-0211

-003

-049

 

Fourth of July, 1989

030-

04-0211

-003

-050

 

Fourth of July, 1988

030-

04-0211

-003

-051

 

Fourth of July, 1987

030-

04-0211

-003

-052

 

Fourth of July (Correspondence), 1986

030-

04-0211

-003

-053

 

Fourth of July, 1985

030-

04-0211

-003

-054

 

Fourth of July, 1984

030-

04-0211

-003

-055

 

Fourth of July, 1983

030-

04-0211

-004

-001

 

Fourth of July, 1981

030-

04-0211

-004

-002

 

Fourth of July, 1990-94

030-

04-0211

-004

-003

 

HorseShow - Wiregrass Saddle Club, 1990-92

030-

04-0211

-004

-004

 

HorseShow - Special Events, 1987-90

030-

04-0211

-004

-005

 

HorseShow, 1993-96

030-

04-0211

-004

-006

 

HorseShow - Wiregrass Charity, 1997

030-

04-0211

-004

-007

 

HorseShow - Wiregrass Charity, 1998

030-

04-0211

-004

-008

 

HorseShow - Special Events, 1995-96

030-

04-0211

-004

-009

 

Kaleidoscope, 1985

030-

04-0211

-004

-010

 

Kaleidoscope, 1986

030-

04-0211

-004

-011

 

Kaleidoscope, 1987

030-

04-0211

-004

-012

 

Kaleidoscope, 1988

030-

04-0211

-004

-013

 

Kaleidoscope, 1989

030-

04-0211

-004

-014

 

Kaleidoscope, 1990

030-

04-0211

-004

-015

 

Kaleidoscope, 1991

030-

04-0211

-004

-016

 

Kaleidoscope - General Information

030-

04-0211

-004

-017

 

Medieval Fair - Society for Creative Anachronism

030-

04-0211

-004

-018

 

Pop's-In-The-Park

030-

04-0211

-004

-019

 

Welcome Wildlife Day

030-

04-0211

-004

-020

 

Wild Game Dinner, 1996-98

030-

04-0211

-004

-021

 

Welcome Wildlife Day, 1993-94

030-

04-0211

-004

-022

 

Welcome Wildlife Day, 1992

030-

04-0211

-004

-023

 

Welcome Wildlife Day, 1990-92

030-

04-0211

-004

-024

 

Wildlife & Outdoors Festival, 1998

030-

04-0211

-004

-025

 

Wildlife & Outdoors Festival

030-

04-0211

-004

-026

 

Exhibitor Applications Festival (Wildlife & Outdoors Festival)

030-

04-0211

-004

-027

 

Wildlife Festival

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Series 5:  Publications, 1971-2004; ca 1 cubic foot plus 1 oversize folder for posters.  Programs for various events held and fundraisers.  Brochures mailed out advertising summer and spring break nature programs for children as well as educational, outreach events held at the park.  Blank samples of certificates given to Board Members and donors, as well as, Wedding Certificates given when ceremonies are held in the Presbyterian church.  Blank corporate membership certificates and postcards for sale.  Newsletter samples and general information brochures on upcoming events.

File I.D.

 

File Label

030-

04-0211

-005

-001

 

AEA Programs

030-

04-0211

-005

-002

 

Annual Meeting Reports, 1981-2004

030-

04-0211

-005

-003

 

Certificates - Board Members

030-

04-0211

-005

-004

 

Certificates - Century Club

030-

04-0211

-005

-005

 

Capital Campaign

030-

04-0211

-005

-006

 

Corporate Membership Brochure

030-

04-0211

-005

-007

 

Depot -  Statement Stuffer

030-

04-0211

-005

-008

 

Dulcimer Day

030-

04-0211

-005

-009

 

Farm Guides

030-

04-0211

-005

-010

 

Fourth of July - Old Fashioned Family Fourth

030-

04-0211

-005

-011

 

Education Brochure

030-

04-0211

-005

-012

 

Larks, 1981-84

030-

04-0211

-005

-013

 

Larks, 1985-88

030-

04-0211

-005

-014

 

Membership

030-

04-0211

-005

-015

 

Membership Drive

030-

04-0211

-006

-001

 

Miscellaneous

030-

04-0211

-006

-002

 

Music by Moonlight

030-

04-0211

-006

-003

 

Note Cards

030-

04-0211

-006

-004

 

Park Brochures

030-

04-0211

-006

-005

 

Planetarium Brochure/Flyer

030-

04-0211

-006

-006

 

Postcards

030-

04-0211

-006

-007

 

Rack Card

030-

04-0211

-006

-008

 

Special Event Calendars

030-

04-0211

-006

-009

 

Spring Farm Day

030-

04-0211

-006

-009

 

Summer Program

030-

04-0211

-006

-010

 

Teacher's Guides

030-

04-0211

-006

-011

 

Victorian Christmas

030-

04-0211

-006

-012

 

Wedding Certificates

030-

04-0211

-006

-013

 

Women's Guild

030-

04-0211

-006

-014

 

Corporate Membership

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Series 6:  Financial Records, 1981-98; ca by volume.  Two separate checking accounts, operating Funds and Capital Funds.  Each account has folders with canceled checks, accounts payable receipts, monthly bank statements, year-end statements from accountants and financial statements prepared for board meetings and tax statements.  Retained in DLF Office.

Series 7:  Board of Directors Minutes; Retained in DLF Office.

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