Guide to the Records of the Title III Grant Program Office,

Troy State University Dothan


Record Group
068

Date Span:  1987-2006
Extent:  5.5 cubic feet

Historical Sketch:  The Higher Education Act (HEA) of 1965 established Title III Grant Program.  Congress amended the Act in 1985 to include historically Black colleges and universities and institutions that have a large minority and/or low-income student population.  TSUD first applied for a Title III Grant in 1987.
The Title III Grant website describes the purpose of the program, "Title III, Part A, Strengthening Institutions Program,... assists eligible institutions of higher education to become self-sufficient by providing funds to improve and strengthen their academic quality, and institutional, management, and fiscal stability.  Grants are awarded in one-year planning grants and five-year development grants.  Funds may be used for faculty development, funds and administrative management, development and improvement of academic programs, joint use of facilities, and student services."  [http://www.ed.gov.programs/iduestitle3a/index.html]
Dr. Frank Lovrich administered TSUD's 1987 grant; Dr. Barbara Alford administered its 1994 and 1995 grants; and Dr. Dorinda E. Van Loo administer its 1990, 1991, and the 2001-2006 grant.
TSUD sought Title III grants, 1987-2001 to cover development and operations of Office of Institutional Effectiveness, Student Services, Instructional Support Laboratory, Counseling Test Center, new faculty, specific equipment purchases, library resources, and development of new degree programs, i.e. B.S. Chemistry degree.  The 2001-2006 Title III project provided approximately $1.3 million to Troy State University Dothan to support the development of new academic degrees, programs, or options in the fields of Psychology, Counseling, CIS/MIS, E-Commerce, and Chemistry. It also provided for new faculty and equipment, as well as funding for library support and marketing/advertisement for the new programs.

Scope/Content:
  Documents the application for Title III grants as well as how TSUD ran the program after receiving grants.  Contains grant applications, 1987-2001, and files detailing expenditures of Title III Grant funds, including Monthly Budget Reports, Annual Reports, Personnel Files, Policy & Procedure Manuals, proposed Course applications and Expenditure Reports.

Organization:
  Organized into 4 series: 1.  Grant proposals and applications, 1987-2001.Series 2: Budget Proposals: 2001- 2006.  3 Project Proposals: 2001-2006.  4: Accounting: 2001-2006.

Preferred Citation:
  Records of the Title III Grant Program (TSUD), RG 068, Wiregrass Archives, Troy University Dothan Campus, Dothan, AL.

Access Limits?
            Public Records, Open for access and use.

INVENTORY


Series 1:  Grant Proposals and Applications, 1987-2001.  6 file folders.

File ID   File Label

068

06-0228

001

001

 

Title III Grant Proposal; 1987

068

06-0228

001

002

 

Title III Grant Proposal; 1990-1995

068

06-0228

001

003

 

Title III Grant Proposal; 1991

068

06-0228

001

004

 

Application for Title III Grant – Strengthening
Institutions Program; 1994

068

06-0228

002

001

 

Application for Title III Grant – Strengthening
Institutions Program; 1995

068

06-0228

002

002

 

Application for Title III Grant – Strengthening
Institutions Program; 2001-2006

 

Series 2:  Budget Proposals: 2001- 2006.  10file folders -- Contains Title III Start up Documentation, Policy & Procedures for new programs, Eligibility applications, & annual reports from Oct. 01, 2001, - Sept 30, 2006.

File I.D.   File Label

068

08-0815

002

001

 

Title III  Start up Documentation   [Folder 1 of 2]

068

08-0815

002

002

 

Title III  Start up Documentation   [Folder 2 of 2]

068

08-0815

002

003

 

Policy & Procedures - New Programs & Concentrations ACHE

068

08-0815

002

004

 

Eligibility Applications

068

08-0815

002

005

 

Annual Report   Oct 1, 01 - Sept 30, 02

068

08-0815

002

006

 

Annual Report   Oct 1, 02 - Sept 30, 03

068

08-0815

002

007

 

Annual Report   Oct 1, 03 - Sept 30, 04

068

08-0815

002

008

 

Annual Report   Oct 1, 04 - Sept 30, 05

068

08-0815

002

009

 

Annual Report   Oct 1, 05 - Sept 30, 06   [Folder 1 of 2]

068

08-0815

002

010

 

Annual Report   Oct 1, 05 - Sept 30, 06   [Folder 2 of 2]

 

Series 3: Project Proposals: 2001-2006. 27 file folders -- Contains Title III Grant applications, proposals for programs & courses in Chemistry, Computer Science, Web Development, Psychology, & Vocational Rehab, Marketing plans for Chemistry & Psychology, Time & Effort Reports, syllabi, course schedules, semester specific surveys from 2004-2006, surveys from chemistry majors, & statements.

File I.D.   File Label

068

08-0815

003

006

 

Title III Grant Application

068

08-0815

003

007

 

Title III Grant Application   [Duplicate]

068

08-0815

003

008

 

Chemistry   [Folder 1 of 2]

068

08-0815

003

009

 

Chemistry   [Folder 2 of 2]

068

08-0815

003

010

 

Proposal for the Bachelor of Science in Chemistry  

068

08-0815

003

011

 

Proposal for the Bachelor of Science in Chemistry   [Duplicate]

068

08-0815

003

012

 

Proposal for the Bachelor of Science in Chemistry   [Duplicate]

068

08-0815

003

013

 

CIS Network Administration

068

08-0815

003

014

 

Networking Concentration

068

08-0815

003

015

 

Web Development Concentration

068

08-0815

003

016

 

Computer Assistant

068

08-0815

003

017

 

Ed. S. School Psychology

068

08-0815

003

018

 

Psychology Memo's & Minutes

068

08-0815

003

019

 

Psychological Technician

068

08-0815

003

020

 

Vocational Rehabilitation

068

08-0815

003

021

 

Marketing Plan Chemistry

068

08-0815

003

022

 

Marketing Plan Psychology

068

08-0815

003

023

 

Stamats

068

08-0815

003

024

 

Retention Conference

068

08-0815

003

025

 

Time & Effort Reports

068

08-0815

003

026

 

Surveys - Semester   2005-06   [Folder 1 of 2]

068

08-0815

003

027

 

Surveys - Semester   2005-06   [Folder 2 of 2]

068

08-0815

004

001

 

Surveys - Semester   2004-05   [Folder 1 0f 2]

068

08-0815

004

002

 

Surveys - Semester   2004-05   [Folder 2 of 2]

068

08-0815

004

003

 

Surveys - Chemistry Major   [Folder 1 of 2]

068

08-0815

004

003

 

Surveys - Chemistry Major   [Folder 2 of 2]

068

08-0815

004

004

 

Course Schedules

068

08-0815

004

005

 

Syllabi

Series 4:  Accounting: 2001-2006.  61 file folders -- Contains TSUD 2001 semester course listings, student enrollment counts for active programs, financial aid awards for 2001, monthly budget registers for 2001-2005, inventory of books/videos purchased by Title III, TSUD Title III grant management handbooks, Personnel files - including timecards, Policy & Procedure manuals on purchases, evaluation reports, Budget reports, acct availability reports, expenditures, & AL Conference on Higher Education.

File I.D.   File Label

068

08-0815

001

001

 

[2001 Semester course listings]

068

08-0815

001

002

 

[Student enrollment counts for active programs]

068

08-0815

001

003

 

Financial Aids Awards Register For Academic Year 2001

068

08-0815

001

004

 

Title III Oct. 1, 2001 Thru Sept. 30, 2002  Acct#:123-100252  Monthly Budget Reports

068

08-0815

001

005

 

Title III Oct. 1, 2002 Thru Sept. 30, 2003  Acct#: 123-100254  Monthly Budget Reports

068

08-0815

001

006

 

Title III Oct. 1, 2003 Thru Sept. 30, 2004  Acct#: 123-100273  Monthly Budget Reports

068

08-0815

001

007

 

Title III Oct. 1, 2004 Thru Sept. 30, 2005  Acct#: 123-100283   Monthly Budget Reports

068

08-0815

002

011

 

[Methods of Contextual Discovery & Analysis]

068

08-0815

002

012

 

Alabama Commission on Higher Education  Oct 12, 2001

068

08-0815

002

013

 

EDGAR 34 CFR Parts 74, 75, 76, 77, 79, 80, 81, 82, 85, 86, 97, 98, and 99   Sept 16,1999   &   EDGAR 34 CFR Parts 74, 75, 76, 77, 79, 80, 81, 82, (84), 85, (85), 86, 97, 98, and 99

068

08-0815

002

014

 

Inventory of Books/Videos Purchased by Title III

068

08-0815

002

015

 

The Year in Review   2004-2005 & 2005-2006

068

08-0815

002

016

 

Academic Affairs & Planning Policies & Procedures Manual

068

08-0815

002

017

 

TSUD  Title III Grant Handbook

068

08-0815

002

018

 

TSUD Title III Grant Management Handbook

068

08-0815

002

019

 

TSUD Title III Grant Management Handbook   [Appendices]

068

08-0815

002

020

 

Manuals, Meeting, Policy & Procedures Expenditure [Folder 1 of 2]

068

08-0815

002

021

 

Manuals, Meeting, Policy & Procedures Expenditure [Folder 2 of 2]

068

08-0815

002

022

 

E-Payment Documentation

068

08-0815

002

023

 

Press Releases

068

08-0815

002

024

 

Title III Newsletters

068

08-0815

002

025

 

Personnel Forms

068

08-0815

002

026

 

Personnel - Coordinator/ Director

068

08-0815

002

027

 

Personnel - Faculty

068

08-0815

002

028

 

Personnel - Vita's

068

08-0815

002

029

 

Personnel - Staff

068

08-0815

002

030

 

Personnel - External Evaluator

068

08-0815

002

031

 

Inventories

068

08-0815

002

032

 

Purchasing Policy & Procedures

068

08-0815

003

001

 

Time Cards Documentation

068

08-0815

003

002

 

Activity Documentation

068

08-0815

003

003

 

External Evaluator Reports

068

08-0815

003

004

 

Timelines

068

08-0815

003

005

 

On Site Visit Documentation

068

08-0815

004

006

 

Account Availability Report - Acct#: 123-100252

068

08-0815

004

007

 

Excel Budget Report - Acct#: 123-100252

068

08-0815

004

008

 

Expenditures 123-100252   [Folder 1 of 4]

068

08-0815

004

009

 

Expenditures 123-100252   [Folder 2 of 4]

068

08-0815

004

010

 

Expenditures 123-100252   [Folder 3 of 4]

068

08-0815

004

011

 

Expenditures 123-100252   [Folder 4 of 4]

068

08-0815

004

012

 

Account Availability Report - Acct#: 123-100254

068

08-0815

004

013

 

Excel Budget Report - Acct#: 123-100254

068

08-0815

004

014

 

Expenditures 123-100254   [Folder 1 of 2]

068

08-0815

004

015

 

Expenditures 123-100254   [Folder 2 of 2]

068

08-0815

004

016

 

Account Availability Report - Acct#: 123-100273

068

08-0815

004

017

 

Excel Budget Report - Acct#: 123-100273

068

08-0815

004

018

 

Expenditures 123-100273   [Folder 1 of 3]

068

08-0815

004

019

 

Expenditures 123-100273   [Folder 2 of 3]

068

08-0815

005

001

 

Expenditures 123-100273   [Folder 3 of 3]

068

08-0815

005

002

 

Account Availability Report - Acct#: 123-100283  [Folder 1 of 2]

068

08-0815

005

003

 

Account Availability Report - Acct#: 123-100283  [Folder 2 of 2]

068

08-0815

005

004

 

Excel Budget Report - Acct#: 123-100283

068

08-0815

005

005

 

Expenditures 123-100283   [Folder 1 of 4]

068

08-0815

005

006

 

Expenditures 123-100283   [Folder 2 of 4]

068

08-0815

005

007

 

Expenditures 123-100283   [Folder 3 of 4]

068

08-0815

006

001

 

Expenditures 123-100283   [Folder 4 of 4]

068

08-0815

006

002

 

Account Availability Report - Acct#: 123-100648  [Folder 1 of 2]

068

08-0815

007

003

 

Account Availability Report - Acct#: 123-100648  [Folder 2 of 2]

068

08-0815

006

004

 

Expenditures 123-100648   [Folder 1 of 3]

068

08-0815

006

005

 

Expenditures 123-100648   [Folder 2 of 3]

068

08-0815

006

006

 

Expenditures 123-100648   [Folder 3 of 3]

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