University records are Public Records and, therefore, State law governs their retention. The Alabama Department of Archives and History has constructed a Records Disposal Authority (RDA) for Universities in the state to follow in determining the disposition of covered records.
To dispose of accumulated records, Offices must work with the Archivist to impose the RDA, then complete the following forms to track the disposition of records.
Public Universities of Alabama Functional Analysis & Records Disposition (This will take you to the website of the Alabama Department of Archives and History and will open in a new window)
Records Transmittal Form (To place permanent records in the Archives)
Certificate of Records Destruction (To identify records prior to destroying them in accordance with the RDA)